Leary & Partner’s
Common Property Condition Reports
What is a common property condition report?
A common property condition report provides a snapshot of the common property as of the inspection date. It assesses the common property’s general condition and repair to assist the body corporate evaluate the Caretaker’s compliance with the caretaking duties.
Why commission a common property condition report?
The main reason bodies corporate commission common property condition reports is concern about their caretaker’s overall performance. Not surprisingly, committee members often refer to these reports as “performance reviews”.
- Sometimes the body corporate just wants to know whether the caretaking service being delivered meets industry standards.
- Sometimes the body corporate obtains the report to give to the caretaker as an educational tool to improve their performance.
- Often, the committee requires a skilled independent third party to assess the overall condition of the common property and provide a report that it can distribute to inform owners of its concerns and/or use as evidence for a formal Remedial Action Notice (RAN).
Because ongoing underperformance may lead to RAN or ‘move-on’ disputes in QCAT, every common property condition report must be prepared with care.
What is the report process and how long does it take?
- Prior to attending the site, we review the Community Management Statement, strata plans and caretaking agreement to determine the scope of the caretaking duties.
- The site visit often begins with a meeting between body corporate representatives and one of our specialist quantity surveyors. We listen carefully to body corporate members’ concerns and note them for independent assessment during the site inspection.
- We thoroughly inspect all relevant body corporate property and use proprietary in-house software to photograph and document the condition of the common property at the time of inspection.